SECRETARIAL ASSISTANT
OpenIGO
France, Paris
il y a 3j

Opportunities

  • SECRETARIAL ASSISTANT
  • SECRETARIAL ASSISTANT

    Organization : UNESCO - United Nations Educational, Scientific and Cultural Organization

    Grade : Administrative support, GS-5, General Service - No need for Higher Education - Locally recruited position

    Occupational Groups : Administrative support

    Administrative support

    Closing Date : 2019-09-15

    Under the overall authority of the Assistant Director-General for Priority Africa and Relations with Member States (ADG / PAX) , and the direct supervision of the Director of the Division for Cooperation, Intersectorial follow-

    up and Partnerships (AFR / CIP), the Secretarial Assistant shall provide a full range of office and administrative support as well as some technical assistance to the supervisor and to the Division as whole.

    In particular, the incumbent will :

  • Collect and provide the right information and documentation for the Director’s statements and reports.
  • Analyse and distribute incoming correspondence and documents; determine the importance and priority of documents received, propose follow-
  • up actions to the supervisor’s approval. Establish deadlines for required action or reply; follow-up with Chiefs of sections and other professionals on deadlines for answers or other required action.

  • Manage the agenda of the Director; provide administrative and organizational support for meetings and missions.
  • Prepare correspondence and answers requests for information on programs and activities; review correspondence and other documents prepared in English and / or French for the signature of the Senior Management;
  • make or recommend changes to format, style, spelling or grammar; do informal translation of documents.

  • Prepare, process and verify various documents (briefs, reports, contracts, budget, workplans etc.); prepare draft contracts and enter contract details in SAP.
  • Verify invoices against contract terms and conditions, prepare contract modifications and requests for payments.

    EDUCATION

  • Completed secondary, technical and / or vocational education.
  • WORK EXPERIENCE

  • A minimum of five (5) years of relevant work experience in secretarial or administrative tasks in an international environment.
  • SKILLS / COMPETENCIES

  • Very good organizing and coordinating skills.
  • Flexibility to adjust work schedules and priorities.
  • Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
  • Excellent IT skills (Word, Excel, Outlook, PowerPoint, etc.).
  • LANGUAGES

  • English and French are the working languages of the UNESCO Secretariat. For this post, excellent knowledge of French is required.
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