Senior Administrative Assistant (f/m/d)
Thermo Fisher Scientific
Villebon, France
il y a 2j

What will you do?

As a Senior Administrative Assistance you will support two of our senior leaders. One is based in Germany, one is based in France - optimally you already live in one of those locations.

The following bullet points describe what you can expect of your new job :

  • Maintain Outlook calendar and recurring meetings for two senior leaders; prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning as needed
  • Proactively manages communication (emails, phone calls); screening telephone inquiries, communicating messages, redirecting calls, and appropriately responding to urgent inquiries from the corporate office, world-wide sites, executive stakeholders and other constituencies over multiple time zones
  • Support and execution of complex travel activities : prepare and coordinate travel, including accommodations, and compile, submit, and track expenses
  • Handles highly confidential information and documentation appropriately and effectively
  • Establishes, updates and maintains files, inventories, and records (paper, electronic, and other platforms as needed)
  • Takes initiative to plan for upcoming needs of the two vice presidents and their leadership team members. This includes the ability to coordinate & execute on departmental operating mechanisms, including structuring and collating timely input of content and format for business reviews with the wider global teams
  • Provides meeting and event coordination, on and offsite, including reservations and attendee communication, setting up audio and video conferencing, as well as catering and preparation of meeting and program materials.
  • Will be expected to travel / attend meetings in a coordinator role (15%-20% of time)

  • Assists with the compilation of data from various sources, organize the data in formats to facilitate analysis and presentation
  • Generates and composes confidential, routine and non-routine documents. Proof read documents and materials and correct as necessary and / or composes routine correspondence using predetermined formats
  • Other special tasks and duties as assigned or requested
  • How will you get here?

  • Experience in a comparable position, preferably in a fast changing matrix organisation. In addition, must be able to work as part of a Team.
  • Strong communication skills (Written and verbal)
  • German or French as first language plus excellent English language skills
  • Absolutely trustworthy person, that is in regular contact with highly confidential subjects on C-Level manager base
  • Computer literate - 'Microsoft Office' - Word / Excel / PowerPoint
  • Must possess excellent administration skills, organisational attitude and the ability to plan and manage various tasks for two manager
  • Ability to work in remote team or with a remote manager, is essential
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