South Europe Facilities Manager
Arrow
Paris (Courbevoie)
il y a 14j

Job Description : Job Title

Job Title

SOUTH EUROPE Facilities Manager

Reporting to : Head of EMEA Real Estate

Main Purpose of the role

  • To manage all service aspects for South Europe countries
  • To manage Health and Safety for countries covered .
  • To manage Services attached to Facilities organisation in South Europe Countries.
  • Key Tasks / responsibilities :

    South Europe countries management

  • Apply in the region the EMEA Facilities strategy for best in class practices
  • Ensure consistency of Real Estate transactions, according rules defined in EMEA
  • Leverage size and scale (co-location opportunities)
  • Visibility to entire portfolio and expense base with consistent reporting
  • Harmonize lease and facility design standards across South Europe countries
  • Reduce expense base
  • Optimization of South Europe countries non trade purchases through 3 levers :

  • Propose Process efficiency improvement, and ensure implementation.
  • Make or buy, outsourcing analysis, propose to Head of EMEA Real Estate recommendations.
  • Identify opportunities to make best leverage of purchases in Facilities Management

  • Collaborate across South Europe countries business units to ensure corporate strategies are implemented and space utilization maximized in each location
  • Manage all South Europe countries facility operational issues, vendor relationships, landlord disputes, asset tracking etc.
  • Complete financial analysis of ongoing and one off expenditures
  • Coordinate business continuity activities for branch closures review for potential environmental issues
  • Create and manage emergency evacuation policy and procedures
  • Building security
  • Formulate procedures to ensure staff safety and security of corporate assets
  • Monitoring performance of third party security provider.

  • Manage buildings maintenance and related contractors. In particular, Lighting, air conditioning, plumbing, fire alarms and related fire safety equipment, PATS testing and office furniture.
  • There may be requirements from time-to-time for out of business hours support for maintenance and emergency activity.
  • Travels in Europe may be required.
  • Reception Services

    To manage the Reception Services activities when present in the offices .

    Health and Safety

    Management of all aspects of the Health and Safety policies in South Europe countries. Ensuring that Arrow complies with all current legislation relating to company health and safety.

    Business Continuity

    Business Continuity Coordination for South Europe countries

    People’s Management : Directly

    Directly

  • Facilities Coordinators, receptionist, Maintenance team
  • Area covered :

    France, Italy Spain, Portugal

    Reporting solid line to :

  • EMEA Real Estate Director
  • Key Interfaces

  • Contractors for all sites of competence as required
  • Key Land lords as required
  • Arrow employees as required
  • Competent persons and Regional Business Managers as required
  • Local authority and HSE inspectors as required
  • Real Estate Arrow Partner
  • Measurable Performance Standards

  • Execution of the Facilities yearly plan for region covered
  • Compliance to health and safety legislations.
  • Critical Competencies

  • Interpersonal Savvy - Good leadership and strong communication skills.
  • Delegation skills
  • Bias for Action Have a can do attitude to every task.
  • Prioritisation must have the ability to multi-task and prioritize workload accordingly
  • Dealing with ambiguity requests will come in various mediums and of varying quality
  • Project management
  • Experience / Skills

    Qualifications and Skills

  • The role would benefit from previous people management experience
  • Knowledge of health and safety policies and procedures would be beneficial
  • Experience of a customer service environment would be beneficial
  • Experience in Real Estate management required.
  • Author and Date

    Floreal Martinez : EMEA Real Estate Director

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